Village Board Meeting
November 14, 2012
This meeting was called to order at 7:30pm by President Schraufnagel. Roll call showed members present with Trustee Liimatainen absent. Also in attendance were Chief Mireski, Officer Frank, Connie Krueger, Dale Krueger, Daryl Johnson, Brian Ries, Katie Petrick of the Dodge County Pionier, Shannon Barniskis, Brad Steinbach and John Gibson representing Mayville Insurance, Brian Koll and Jenna Rhein.
Motion by Tr. Gilson, seconded by Tr. Stasson to approve the previous meeting’s minutes as dispensed by email. Motion carried.
Brad Steinbach of Mayville Insurance and John Gibson of EMC Insurance Co. presented a village insurance quote to the Board.
Motion by Tr. Bublitz, seconded by Tr. Hanke to pay the bills as listed for the month of November. General Fund $101,703.81; Utility Fund $14,410.74. Motion carried.
The 2013 Assessor Agreement with Bowmar Appraisal, Inc. was discussed. Due to requirements enforced by the Department of Revenue, assessors are required to store all property record data electronically beginning in 2013. At this time, Bowmar Appraisal, Inc. has some accounts with hand drawn sketches of properties, which will need to be converted to digital sketches to comply with the Department of Revenue. With this, there will be a one-time additional cost for 2013 of $1,100 to complete the digital sketches. The contract amount for 2013 is $8,500 plus $1,100 for a total of $9,600. Motion by President Schraufnagel, seconded by Tr. Schroeder to renew the Assessor Agreement contract with Bowmar Appraisal, Inc. for 2013. Motion carried with Tr. Bublitz nay.
The 2013 Stray Animal contract with the Dodge County Humane Society, Inc. was discussed. Currently, according to contract, the Village of Lomira is billed $78.75 for every stray dog the Village shelters at the Humane Society. The 2013 contract would require the Village pay a lump sum of $2,000 which would cover up to 10 domestic stray animals sheltered. Chief Mireski stated the Police Department currently has two kennels for emergency dog shelter. The Village has not utilized the Humane Society’s contract in several years. Motion by Tr. Schroeder, seconded by Tr. Gilson to deny the 2013 Stray Animal contract renewal with the Dodge County Humane Society, Inc.
The Dodge County Board levies a county library tax for municipalities with libraries in the expectation the municipalities expend an amount of money equal to the amount levied by the County Board. With this, the Village of Lomira must provide a minimum of $36,398 to the Lomira Quad/Graphics Community Library to receive $7,420 of the 2013 Dodge County rural payment. Motion by President Schraufnagel, seconded by Tr. Hanke to request exemption from the Dodge County library tax. Motion carried.
The monthly Department of Public Works report was read by Brian Koll. Lawn mowing, mulching, trimming and winterizing equipment were a few of the duties listed.
The monthly Police Report was presented by Chief Mireski. Village-wide winter parking regulations begin November 15, 2012 and continue through March 15, 2013. No vehicles are allowed on any street in the Village between 3:00am and 6:00.
Shannon Barniskis presented the monthly Lomira Quad/Graphics Community Library report. Circulation and program participation has increased. Library policies are being revised.
The 2013 proposed budget was discussed. President Schraufnagel recommended the Board take a hard look at the budget. Tr. Schroeder stated the pavement reconstruction of Pleasant Hill Avenue (north of Church Street) cannot be put off another year. It was proposed to take a $100,000 loan to fund the Pleasant Hill Avenue project and provide a new roof on the Department of Public Works garage. Employee raises were also discussed. President Schraufnagel thought the raises may need to be cut due to the budget, but Trustees Gilson and Stasson disagreed. The pool was also a topic of discussion. Tr. Stasson reported that after meeting with the director of the pool, Mary Muehlius, during a Parks & Recreation Committee meeting, there is no way to close the gap in loss from year to year. There is also the uncertainty if Oakfield School District will return its students for swimming lessons in 2013, which brought in roughly $6,600 revenue in 2012. Tr. Hanke declared the pool is part of an attractive park that is well used and is a minor cost for the service. Trustees Gilson, Schroeder and Schraufnagel were in agreement; however, President Schraufnagel would vote to close the pool if it came down to cutting the pool versus public safety.
In departmental budget discussion, the Clerk’s budget was discussed first. An original proposal of $195,020 expenditures resulted in the Clerk cutting new election materials, reducing the office supplies budget, eliminating employee gift cards at the holidays, and eliminating seminars the Clerk requested to attend in 2013 for the revised proposed $190,745 expenditures. Additional possible cuts include a multi-function machine rental for the Clerk’s office and janitorial services for the municipal building.
Secondly, the Police Department proposed budget was discussed. The original proposed expenditure of $334,637.00 was dropped to $312,406.00 at previous committee meeting discussions. The budget cut reflects a cut in health insurance contribution due to an employee health provider change, cutting the upgrade of the computer software system, decreasing the legal fees and vehicle maintenance budget, cutting the Police training and education, and decreasing the vehicle fuel cost. Additional possible cuts include eliminating the part time police officers, crossing guards and administrative assistant.
Thirdly, the Fire Department budget was discussed. The original proposed expenditure budget was $191, 998.00. After Chief Ries discussed his budget with the Fire & Police Committee, as well as the Fire Department’s committee, the proposed expenditure decreased to $183,265.00. This included a cut in fire fighter and EMR wages and a decreased contribution by the Village for a new breathing air compressor. The Fire Department has agreed to contribute to the cost of the new breathing air compressor.
Next, the Department of Public Works proposed budget was discussed. The proposed Public Works expenditure budget is $589,675.00. The revised proposed budget was reduced to $556,675.00 after Trustee Bublitz proposed the $33,000 machinery/equipment purchase reserve be cut. The Board was in agreement. Additional possible cuts include leaf and refuse pick-up.
Lastly, the Lomira Quad/Graphics Community Library proposed expenditure budget of $101,480 was discussed. According to Director Shannon Barniskis, $3,000 could be cut from her book supply budget.
The next Village Board budget meeting is set for Wednesday, November 28 at 3:00pm.
Motion by Tr. Gilson, seconded by Tr. Hanke to adjourn at 10:15pm. Motion carried.
Jenna S. Rhein
Village Board Meeting
November 28, 2012
This meeting was called to order at 7:30pm by President Schraufnagel. Roll call showed all members present. Also in attendance were Chief Mireski, Officer Frank, Connie Krueger, Dale Krueger, Brian Ries, Erick Lefeber, Greg Bloch, Chris Fox, Katie Petrick of the Dodge County Pionier, Shannon Barniskis, Elaine Glander, Brian Koll, Jenna Rhein and several Village residents.
Motion by Tr. Gilson, seconded by Tr. Hanke to approve the previous meeting’s minutes as dispensed by email. Motion carried.
Motion by President Schraufnagel, seconded by Tr. Stasson to grant an operator’s liquor license to Christopher M. Sloan of 220 Linden Court Apartment A, Lomira. Motion carried.
Motion by Tr. Gilson, seconded by Tr. Bublitz to reduce Invoice #60 for $1,967.92 issued to Lomira Athletic Association for utility charges accumulated during the ball diamond lease from April 15 to September 15, 2012 per Lomira Athletic Association’s written request. The sewer and water utility charges will be paid by the Village of Lomira. Other utility charges will be paid by the Lomira Athletic Association for a total of $1,384.02 due. Motion carried.
Motion by President Schraufnagel, seconded by Tr. Stasson to authorize McMahon & Associates, Inc. to complete preliminary design for sanitary sewer and water main and lateral reconstruction on Milwaukee Street. Brian Koll reported the WI Dept. of Transportation requires a conceptual plan for the future Highway 175 project. The plan cost would be a lump sum not to exceed $6,500 by McMahon & Associates. Motion carried with Tr. Bublitz nay.
Motion by President Schraufnagel, seconded by Tr. Liimatainen to adopt Resolution #881 Community Room reservation fee with the Lomira Quad/Graphics Community Library added as a fee exempt organization. Motion carried.
The 2013 Village budget was discussed. The budget session held at 3pm on November 28 led to a balanced budget while factoring in a loan to balance the budget. President Schraufnagel stated that at the beginning of the budget session borrowing money was discussed. There was only $3,100 additional cut from the budget during the session and a loan was added. Schraufnagel also pointed out that some costs for the school liaison officer were cut from the budget, but no trustees discussed this possible cut with the Chief prior to the budget session. Motion by President Schraufnagel, seconded by Tr. Liimatainen to amend cuts on the budget and revisit. Motion did not carry with Tr. Hanke, Tr. Gilson, Tr. Schroeder, Tr. Stasson and Tr. Bublitz nay.
Motion by Tr. Schroeder, seconded by Tr. Hanke to adopt Resolution #882 adopting the 2013 Village budget as follows: General Government $195,080.02, Public Safety $526,156.00, Public Works $496,275.00, Health & Human Services $300.00, Culture, Arts & Recreation $157,980.00, Development $1,000.00 and Debt Service $274,760.00. Motion carried with President Schraufnagel and Tr. Liimatainen nay.
Motion by Tr. Liimatainen, seconded by Tr. Gilson to adopt Resolution #883 setting the tax levy and mill rate. Tax levy is $803,067.00 and the mill rate is 6.2198348 mills. Motion carried.
In committee reports, Brian Koll reported on behalf of the Streets, Utilities & Solid Waste Committee that a water main break on Pleasant Hill Avenue was fixed.
Motion by Tr. Gilson, seconded by President Schraufnagel to adjourn at 7:46pm. Motion carried.
Jenna S. Rhein