Village Board Meeting
May 8, 2013
This meeting was called to order at 7:28pm by President Schraufnagel. Roll call showed members present with Tr. Stasson absent. Also in attendance were Katie Petrick of the Dodge County Pionier, Chief Mireski, a resident, Brian Koll and Jenna Rhein.
Motion by Tr. Schroeder, seconded by Tr. Hanke to approve the previous meeting’s minutes as distributed by email. Motion carried.
Motion by Pr. Schraufnagel, seconded by Tr. Schroeder to approve May bills as follows: General Fund $245,897.47, Utility Fund $25,765.27, Crime Prevention Fund $246.36. Motion carried.
Motion by Tr. Davis, seconded by Tr. Liimatainen to grant an operator’s liquor license to Jessica M. Hohner of 375 Main Street Apt. 5, Lomira. Motion carried.
Motion by Pr. Schraufnagel, seconded by Tr. Hanke to approve Eric Bublitz as new agent for C&K, Inc. dba Bublitz’s Restaurant & Alehouse on liquor license. Motion carried.
Tr. Schroeder presented refuse collection contract proposals from Advanced Disposal and Waste Management. The Village has three options available for the refuse collection service: 1) accept a quote provided by Advanced Disposal, 2) accept one of two quotes provided by Waste Management, or 3) the Village discontinues the refuse and recycling collection service to residents and would require each resident to contract their own collection. Advanced Disposal provided the following quote: each single family and duplex would be provided with a refuse cart and recycling cart, Monday collection, refuse weekly collection, recycling collection every other week, 5 year contract for $12.23/unit/month, 7 year contract for $12.12/unit month, or 10 year contract for $12.01/unit/month. Other fees apply. Waste Management provided two quotes. First quote includes each single family and duplex would use any brand or size garbage bag/can with weekly refuse and recycling collection, five year contact for $9.16/unit/month. Other fees apply. Second quote includes each single family and duplex would be provided with a refuse cart and recycling cart, refuse collection weekly, recycling collection every other week, five year contract for $12.45/unit/month. Other fees apply. The Board will hold a public hearing on Wednesday, June 12 from 6:30pm to 7:30pm. Residents are encouraged to come to the public hearing to voice their opinions on the future of refuse collection. The Board will vote on the future of the refuse collection at the regularly scheduled Board meeting on Wednesday, June 26.
Brian Koll presented the monthly Public Works report.
Chief Mireski presented the monthly Police Department report.
Motion by Pr. Schraufnagel, seconded by Tr. Hanke to adjourn at 8:00pm. Motion carried.
Jenna S. Rhein
Village Board Meeting
May 22, 2013
This meeting was called to order at 7:30pm by President Schraufnagel. Roll call showed members present with Tr. Davis and Tr. Liimatainen absent. Also in attendance were Katie Petrick of the Dodge County Pionier, Chief Mireski, Officer Frank, Elizabeth Quandt, Brian Koll and Jenna Rhein.
Motion by Pr. Schraufnagel, seconded by Tr. Stasson to approve the previous meeting’s minutes as emailed. Motion carried.
Motion by Pr. Schraufnagel, seconded by Tr. Lefeber to table consideration for granting an operator’s liquor license to Aaron W. Miara of 725 Railroad Avenue, Lomira. Motion carried. Due to a list of violations, Chief Mireski will complete a more extensive background check. The Board will reconsider at the next Board meeting.
Motion by Tr. Hanke, seconded by Tr. Stasson to approve $80,691.42 of the surplus from 2012 is applied to the temporary loan payable by general fund. Motion carried. The $80,691.42 loan was added to balance the 2013 budget so that street projects and a new roof for the public works garage would not be cut from the budget. A portion of the 2012 surplus is used to offset the need to take out a loan.
The Board discussed allocating the remainder of the 2012 surplus. Pr. Schraufnagel reported that previous discussions suggested using money for equipment replacement. Schraufnagel would like to see some money go to the fire department for building maintenance. Chief Ries reported at a previous committee meeting that the floor bays at the department were in poor condition and in need of repair. Tr. Stasson suggested the surplus be put into a fund to hold for now, since there will be unexpected expenses that may arise during the year that are not budgeted for. Tr. Hanke reported that Water Street from Main Street to the north needs repair. Brian Koll reported that he would like to see the Water Street project in next year’s budget and would try to make Water Street work how it is until then. Koll also reported that the Public Works will need a new brush chipper within the next few years. A new chipper may cost approximately $25,000 to $30,000. Koll also questioned if the $33,000 cut from the 2013 budget for equipment savings could be restored from the remaining surplus. Pr. Schraufnagel suggested that a portion of the surplus should be divided between all departments since each department had to make cuts. Schraufnagel suggested Chief Ries supply quotes for repairing the fire department bays and the surplus will be distributed on a case by case basis when needed for now.
The Board discussed the police department squad car rotation. Chief Mireski reported there are currently three squads in rotation. The newest squad, a Ford Interceptor SUV, has the least amount of road usage as to keep the vehicle newer, longer. The department tries to get at least eight years out of each squad. The new SUV was purchased when the Chevrolet Impala squad had a transmission failure. Tr. Stasson questioned if the department needed three squads and if it would be possible to work with two squads. Mireski reported that if one of the two older squads needed major repairs outside of the normal vehicle maintenance, they would not repair it and the vehicle would be scrapped, but the goal is to keep the vehicles in operation as long as possible. The new SUV has three years remaining on its warranty. Tr. Hanke suggested the new SUV be utilized more often to ensure nothing is wrong with it, and if there is, it can be fixed under warranty. Some Board members expressed concern that the new SUV doesn’t have the exposure that the public is looking for. Chief Mireski suggested he could revise the squad rotation and put the new SUV on the road more often, but then more mileage would accumulate on a vehicle that needs to last the longest. Tr. Lefeber suggested putting as many miles as possible on the older squads. The squad car rotation will be under consideration at the next Board meeting.
Brian Koll presented an update on the water rate increase. After discussion with the Public Service Commission, the water rate increase will create a 71% overall increase in revenues in the utility fund. Residential customers can expect to have a 100% rate increase for their water usage costs. The current and proposed charges are available at the Clerk’s office during regular business hours, as well as on the Village website. The Public Service Commission will hold a public hearing via teleconference on June 12, 2013 at 2pm. Koll reported that in 2012 there was a $57,000 loss on water utility. The rate increase will net $98,000 operating income, which will be beneficial when the water mains will be replaced during the Highway 175 project. The rate increase affects the water rates only; the sewer rates will not change.
Fleischman Excavating continues to work on Pleasant Hill Avenue. The project should be completed by mid-June.
The Board of Review was held on May 21. There were no property assessment changes.
Motion by Tr. Hanke, seconded by Pr. Schraufnagel at 8:07pm to convene to closed session as allowed per WI. Stats. 19.85(e) and (f) to discuss issues related to the Gilbert Construction contract and adjourn. The Board did not reconvene in open session. Motion carried by roll call vote.
Jenna S. Rhein