Village Board Meeting
March 13, 2013
This meeting was called to order at 7:30pm by President Schraufnagel. Roll call showed members present with Tr. Hanke and Tr. Liimatainen absent. Also in attendance were Katie Petrick of the Dodge County Pionier, Erik Lefeber, Chief Mireski, several Lomira High School students, Brian Koll and Jenna Rhein.
Motion by Tr. Gilson, seconded by Tr. Bublitz to approve the previous meeting’s minutes as distributed by email. Motion carried.
Motion by Tr. Bublitz, seconded by President Schraufnagel to approve March bills as follows: General Fund $43,600.71, Utility Fund $19,919.54, Promotional Fund $1,011.00, Crime Prevention Fund $554.17, TIF #4 $49,507.71. Motion carried.
Motion by Tr. Schroeder, seconded by Tr. Gilson to grant a cigarette and tobacco products license to Dolgencorp, LLC dba Dollar General Store #6985 of 475 East Avenue, Lomira. Motion carried.
Motion by Tr. Bublitz, seconded by Tr. Stasson to award Contract #2013-1 for reconstruction of Pleasant Hill Avenue to Fleischman Excavating on their low bid of $59,365.42. Motion carried. Bids ranged from $59,365.42 to $63,331.43. The project will begin around May 13 and will be completed by June 14.
Motion by Tr. Gilson, seconded by President Schraufnagel to approve a one-year extension to Midwest Contract Operations (MCO) contract for operation of the wastewater plant with a 2% increase in cost. The MCO base fee after the 2% increase is approximately $47,106. A portion of the fee is operator’s health insurance and liability insurance, which decreased from the previous year by $400. The net effect is an increase of $423 from the previous year’s contract. Motion carried.
Motion by President Schraufnagel, seconded by Tr. Bublitz to accept the resignation of Elaine Glander with regrets. Motion carried.
The Department of Public Works report was read by Brian Koll. The Village has received the FCC license and some equipment to begin installation of the new automated water meter reading system. Installation will begin after the first quarter billing is completed. Fifty water meters will be installed in 2013, followed by one hundred per year for the next ten years until the entire system is completed.
The monthly Police Department report was read by Chief Mireski. The department recently received a grant for a new computer software system records management upgrade. CORE is currently working on installing the system.
The monthly Quad/Graphics Community Library report was made available for review. Circulation and program participation has increased. The final strategic planning meeting will be on Saturday, April 13 from noon to 2pm. Everyone is encouraged to attend.
Brian Koll reported on behalf of the Streets, Utilities and Solid Waste Committee that the 1995 pickup truck transmission is beginning to fail. The department would need a replacement vehicle, which could be funded by the sewer and water utility account.
President Schraufnagel reported on behalf of the Employee Committee that there will be plans to discuss a possible replacement for Elaine Glander.
In other business, Tr. Schroeder reported that a local business would be interested in providing some funds for the Lomira swimming pool. The pool would need to be certified as a non-profit 501 C corporation to receive the donated funds. The pool operated at a $14,904.31 loss in 2012.
Motion by Tr. Gilson, seconded by Tr. Bublitz to adjourn at 7:54pm. Motion carried.
Jenna S. Rhein
Village Board Meeting
March 27, 2013
This meeting was called to order at 7:30pm by President Schraufnagel. Roll call showed members present with Tr. Liimatainen and Tr. Schroeder absent. Also in attendance were Katie Petrick of the Dodge County Pionier, Chief Mireski, Daniel Davis, Jessica Davis, Tom Walsh, Brian Koll and Jenna Rhein.
Motion by Tr. Gilson, seconded by Tr. Bublitz to approve the previous meeting’s minutes as dispensed by email. Motion carried.
Tom Walsh expressed his concern of the assessment for refuse pickup.
Motion by President Schraufnagel, seconded by Tr. Hanke to adopt Resolution #885 special assessment revenue shortfall in TID#4 to IPD, LLC in the amount of $46,000. Motion carried.
The public works director, Brian Koll, received bids for the removal, transportation and disposal of sludge from the wastewater treatment plant. United Liquid WasteRecycling submitted a bid of $152,932.50. SynaGro Central submitted a bid of $152,212.50. Koll reported the WI DNR recommends stockpiling the sludge to spread on farm fields as a way to save money, but there is a chance the stockpile may not pass the standards to be spread later, and would have to be disposed of. Koll recommends stockpiling in one or two of the reed beds, mix the sludge and cover for a year. After a year, if the test results are favorable, the sludge could be spread on farm fields. The immediate cost would be about $15,000 to stockpile. Motion by President Schraufnagel, seconded by Tr. Stasson not to award a contract and stockpile for one year and authorize the Director of Public Works to negotiate pricing to stockpile. Motion carried.
The Lomira Water Utility is a municipally owned public utility and is required to pay to the Village of Lomira local and school property tax equivalents. With the proposed water rate increase underway, the Public Service Commission needs to know if the Utility will pay full tax equivalent. Motion by Tr. Hanke, seconded by President Schraufnagel to table Resolution #886 indefinitely and pay the full property tax equivalent. Motion carried.
Tr. Hanke, reported on behalf of the Streets, Utilities & Solid Waste Committee, to recommend purchasing a replacement for the public works 1995 pickup truck, with a cost around $30,000. Hanke also noted the 1991 dump truck will also need to be replaced soon. Motion by Tr. Gilson, seconded by Tr. Stasson to approve the purchase of a replacement of the public works department’s 1995 pickup truck. Motion carried.
Tr. Bublitz and Tr. Hanke recommended the Board begin planning how the surplus from 2012 and the refuse collection fee revenue will be distributed.
Motion by Tr. Gilson, seconded by Tr. Bublitz to adjourn into closed session at 8pm to negotiate purchase of real estate under WI Stats. 19.85(e). The Board will not return to open session following closed session. Motion carried.
Jenna S. Rhein